MERIDIAN VALLEY MAINTENANCE ASSOCIATION
MONTHLY BOARD MEETING MINUTES
September 7, 2011
CALLED TO ORDER BY
PRESIDENT Bill McLaughlin at
ATTENDANCE: Bill McLaughlin, Dale Mjelde, Mike Rucker,
Frank Wisdom, Barb Farley, and Cheryl Havener
Absent: Jan Lewis,
Brian Applebury, and Bob Steiner Guests:
Jack Ottini and Kim Sharrah
Kim Sharrah, Security site
supervisor, shared information concerning skate board issues.
Discussion was held, Dale Mjelde will contact our attorney
concerning the writing of a policy.
The next newsletter should include the “Main Gate Entry
Procedures”. Information concerning the
two break-ins was shared, copy of incident report in file.
Jack Ottini gave an update on the
creek water project on hole #12. M/S/P for
a letter to be written and sent to the City of Kent giving the approval for work needed to prevent
flooding of homes adjacent to the creek.
Discussion was held concerning the need for new homeowners as well as
new tenants to be made aware of our policies.
Jack Ottini along with Mike Rucker will write a form to be signed when
they receive the remotes from Security.
DEMCO will review the policy before the policy is put into effect.
PREVIOUS MEETING MINUTES:
Approved as written
TREASURER’S REPORT: Mike Rucker
- 2011 Assessment Collection: One of the bank-owned properties which
has been in arrears for two years is now paid in full.
- Budget: Provided copies of the budget vs.
actuals through August 31st.
Overall expenses for the past month have been tracking to the
budget. At the end of August, we
had $6,957.44 in checking and $110,313.08 in savings with an additional
$5,250 to be paid by MVCC for the final three months of the fiscal year. If expenses continue as planned, we will
have over $12,000 cash on hand at the end of the fiscal year, November
- Reserve Fund: On August 26th the reserve
fund had a value of $283,326.21.
This is higher than the value at the end of November but down from
a high of 306,629 at the end of April.
The reserve fund plan for the end of FY 2011 is $298,450 which
includes a planned contribution of $10,000 from this year’s funds.
- Financial Review: Will schedule a review of MVMA financial
records and plans in mid-October.
- Office Computer: As planned in this year’s budget, a new
computer has been purchased and installed in the office. In addition to providing a much needed
improvement in performance, this PC provides improved capability to
back-up association data. In
addition, we have upgraded our accounting software to the vendor’s current
version as they no longer support our previous version. The Norton anti-virus expires in 28
days; the Windows 7 has its own virus program.
- Email Address: In August, MVCC changed their internet
service provider. As a result, we
have a new email address which is:
FACILITIES: Jan Lewis – absent – written report read
repair of the main gate will be coordinated thru Kim and the contractor (based
on club activity and the boom truck availability).
street repair work at Lot #355 is on
hold, waiting on price quotes.
to do an updated drive around with Mike Rucker. Have had complaints about Lot
# 354 and other areas that need attention.
- Lot #253 has a poodle that is a continual
problem. Neighbors have spoken to
the owner; a letter needs to be sent.
was held concerning improving the security fences around the north and
south gates to stop trespassers from going over the fence. We will get another bid and revisit the
was held concerning cracks in the roads, bids will be needed before the
October meeting so that the work can be done before the rainy weather
SECURITY: Dale Mjelde
new guard radios are working well.
The old radios will be kept as back up.
guards are having issues with any resident, adult or child, the Security
Chair should be notified immediately.
The Board should then be made aware of the problem.
PROPERTIES: Barb Farley
- Trent plans to paint
the speed bumps on September 17th and 18th if the
safety cones are available.
vegetation around the black boxes at the north and south gate will be
ARCHITECTURAL: Frank Wisdom
- So far
this month seven letters have been sent.
Property maintenance letters will be sent after a community drive
PRESIDENT’S REPORT: Bill McLaughlin
Rucker was thanked for all of his efforts in retrieving past due money,
noting Lot #171’s payment.
request was made for non-resident golf members to be allowed to purchase
remotes. Discussion was held, our
policy will not change.
- Lot #317 has had laundry hanging out in the front
#298 is still in need of maintenance.
Architecture will handle.
on Lot #59’s complaint concerning A/C
noise. Doesn’t seem to be as loud as suggested.
Committee Budgets should be to the Treasurer the first part of October.
must still be working on possible candidates for next year’s Board.
ADJOURNED: 9:00 p.m.
Minutes prepared by Cheryl Havener