MERIDIAN VALLEY MAINTENANCE ASSOCIATION
MONTHLY BOARD MEETING MINUTES
October 12, 2011
CALLED TO ORDER BY
PRESIDENT Bill McLaughlin at 7:04
ATTENDANCE: Bill McLaughlin, Jan Lewis, Dale Mjelde, Mike
Rucker, Frank Wisdom, Barb Farley, and Cheryl Havener
Applebury, Bob Steiner
Guest: Jack Ottini
Jack Ottini gave an update on the Creek Renovation
Project. The City of Kent will install a cement wall in front of
the Daley property. A letter will be
sent from MVMA and the MVCC concerning their approval of the project.
MINUTES: Approved as written
REPORT: Mike Rucker
Assessment Collection: Another bank-owned property is now paid in full leaving two
which are in arrears. Collection efforts
are continuing on those.
Budget: Provided copies of
the budget vs. actuals through October 11th.
Overall expenses for the past month have been tracking to the
budget. As of that date, we had
$7,932.55 in checking and $89,775.22 in savings with an additional $5,250 to be
paid by MVCC for the final three months of the fiscal year. Guard pay has been tracking to budget
throughout the year which means that hours worked have been as projected as well
as the distribution of grade levels versus hours worked. Both of these factors are important for
staying within budget on the single largest yearly expense for MVMA.
Draft Budget: Handed
out for discussion, the draft budget for 2012.
This version is based on expenses for the past few years, conversations
with our vendors and inputs from Board members.
Several comments from the discussion were incorporated and updates for a
couple of items will be worked prior to the next Board meeting.
Plan: Handed out for discussion,
the draft Long Range Plan for 2012. This
version proposes several revisions to the previous plan. Because of differences in traffic on
different parts of the roads, road resurfacing would occur in two phases; the
perimeter road in 2035 and the spur and loop roads 15 years later. Gates and gate control systems would be
deleted from the plan. Performance of
the current systems is satisfactory and there are no major changes or upgrades
planned. The security vehicle
replacement interval would be changed from seven to nine years since the
previous vehicle lasted ten. The fund
contribution from the annual budget would be changed to a fixed percent of the
budget rather than increasing yearly by a fixed percent. In addition, we will include an estimate of
the impact of our income tax liability on withdrawals from the fund. These proposed revisions to the plan will
also be reviewed with Finance and Investment committee members prior to the
next Board meeting.
FACILITIES: Jan Lewis
curb material/tree roots at Lot #355 has
been approved, the homeowner will share in the expense of the
repairs. M/S/P to accept the bid from
Pro Vac (formerly known as Western States
Environmental) for the repair.
- The North
and South gates need chain link repair and reinforcement. Board approved reinforcement as needed.
Gate Repair Status – boom truck required for repair of visitor gate,
repair awaiting availability of boom truck. An additional $500 (boom truck needed)
to repair/improve functionality of outbound gate.
Gate Over-ride switch on the computer at the Guardhouse will be
– periodic purchase of replacement light bulbs for island and guardhouse.
have been solicited for updating and repairing the guardhouse. Items needed for purchase: weather
stripping, replacement window coverings, flooring material, and
labor. Quotes will be submitted at
the next Board meeting.
SECURITY: Dale Mjelde
- Our attorney has given us input concerning our concerns
over skate boarding within our community.
A copy of his report was distributed, a copy in file. Dale will prepare a policy for the next
Board meeting for approval. Signs
will then be made concerning the policy.
current tow truck signs need to be replaced, the company will be
PROPERTIES: Barb Farley
- Trent is in the
process of painting the speed bumps this month.
requested funding in next year's budget, so that Trent may trim the Photinias along the
back side of the course. I'll be asking Trent to pay special attention to the
removal of leaves in the common areas.
Sprinkler Company will winterize the sprinkler system. Trent
will make repairs as needed. The
water is currently shut off; Tent will set the time for watering in the
spring when needed. It should be
set for five minutes three times a week.
ARCHITECTURAL: Frank Wisdom
approval letters have been sent this month, two additional letters will be
yard letter will be going out. Jan and
Mike will do a drive thru on the golf course side of properties.
- Lot #365 requested permission to put up a white tent
in the back yard for three days for a birthday party – permission will be
given and the golf course will be notified.
- Lot #298 is still in need of yard and home
PRESIDENT’S REPORT: Bill McLaughlin
Landscape contract needs to be re-signed for 2012. Barb will contact Trent.
group of realtors will have open houses showing in MVCC from 11:00 – 4:00
on October 22-23. All access will
be thru our main gate.
Pasco would like the MVMA to contribute to the advertising of homes for
sale in MVCC. Discussion was held,
the Board agrees that this is not part of their obligations.
trying to get residents to run for the Board.
next newsletter articles are to be emailed to Cheryl by October 31st.
Board meeting will be November 3rd at 7:00 pm at Bill’s home.
ADJOURNED: 9:40 p.m.
Minutes prepared by Cheryl Havener