MERIDIAN VALLEY MAINTENANCE ASSOCIATION
MONTHLY BOARD MEETING MINUTES
July 13, 2011
CALLED TO ORDER BY
PRESIDENT Bill McLaughlin at
ATTENDANCE: Bill McLaughlin, Jan Lewis, Dale Mjelde, Mike
Rucker, Barb Farley, Brian Applebury, and Cheryl Havener
Absent: Frank Wisdom
and Bob Steiner
Guests: Jack Ottini,
Karin Olsen and son
Mrs. Olsen was concerned what the MVMA policy was regarding skate
board use within MVCC. Discussion was
held; Jan Lewis will review and give the Board a proposed policy for review at
the next meeting.
Jack Ottini informed the Board that the creek project will
be completed next year.
MINUTES: Approved as written
REPORT: Mike Rucker
Assessment Collection: In
the past month, three more properties have been paid in full. Of the remaining five, one property was
granted a discharge in bankruptcy, two are bank-owned, one remains unpaid for
2011 and 2010 and one has an outstanding balance of $27. Action by our lawyer was successful in enabling
us to collect from one previously unresponsive property owner with the
possibility of being able to collect on the second previously unresponsive
Budget: Provided copies of
the budget vs. actuals through July 9th, copy attached in file. Expenses for the past month have been
tracking to the budget.
Letters: Have heard
nothing more from the IRS in regard to our response to their taking exception
to an item checked in our 2010 tax return.
Remotes: We ordered an
additional 24 gate control remotes. Our
cost has increased to $40 each and this amount is being passed on to property
owners who purchase additional remotes.
SECURITY: Dale Mjelde
skate board policy needs to be in writing and given to the Security guards.
wash money is needed for washing the Security truck.
monthly lease for the Security radios will cost $44.00 and will be added
to the monthly billing from Pacific Coast Security. The radios are to be installed Wednesday
July 13th – one base unit in the Guardhouse and two handheld.
new tires for the Security truck are needed.
yard burning of weeds needs to be addressed.
WEBSITE: Robert Steiner – no report
COMMON GROUNDS: Barb Farley
the June Board meeting, I spoke with Trent Allen about the weeds in the
median beds and also just outside the gate at the South entry; he will
tend to them.
- Trent removed the photinia across from fairway #5 and
trees as agreed.
received several complaints this month:
Debris in the street across from the restrooms on fairway #5, weeds
in the median beds and around the entry gates, blackberries growing just
outside the gate at the South entry, rockery seems to be in danger of
falling across from the restrooms on fairway #5, and sprinklers do not
seem to be operating in the entry areas.
Discussion was held; Barb will meet with Ed Bangsund to form a list
of incomplete items for Trent
to do within a time line.
at the rockery, the rocks that appear to be tipping toward the street were
previously covered with the photinia that were removed. As the photinia were removed with the
backhoe, the rocks were scraped and they did not move. They seem to be secure and have been in
their present position for some time and don’t appear to be in danger of
falling into the road.
security guard, has provided the sprinkler timer key to Trent.
FACILITIES: Jan Lewis
quote for North & South gates to replace worn out chain link fencing.
call from owner of Lot #302 that there is
an electrical conduit exposed at the top of the road leading down to the
clubhouse, clubhouse management has been notified.
off on purchasing dog walking signs until fence is replace/update. Skate Board signs should be added after
our policy is re-defined.
Inbound Gate Repair: (see quote) –
suggest that the outbound gate also be repaired – requires a boom truck to
lift the gate, as does the visitor’s inbound gate. Coordinate repair with club and guards.
main gate, no opportunity to lock it down – auto open. Explore switching mechanism to do so for
painting/repairs to guard house – mid-summer.
repair to the street at Lot #355 has been
quoted at $1,800. The homeowner
does not want the tree removed and is willing to pay for part of the
street repair. Discussion was held
and tabled until another bid is received.
north and south gates need to be painted.
rusting and faded signage at all the gate locations needs to be replaced.
Wisdom and Jan Lewis observed the daughter of Lot
#213 speeding on Wednesday, July 7th.
Rucker and Jan Lewis of the Architecture Committee drove around the
community and noted the property lots that need yard work.
Stansbury, Allied Waste employee and resident, will look at the trash cans
in the community and coordinate the removal and replacement of damaged or
- Lot #187 is now owned by Fannie Mae. Agent from Newberry Real Estate came to
gate, handed Kim business card of his father, Jan asked for his card and
later reminded him to present his own card. Notice posted of Fannie Mae ownership on
July 12, 2011.
but two road reflectors have been replaced.
of the power boxes are crooked.
Steve Farley will get a list of those boxes in need of repair and
give Jan Lewis the information to call the cable/phone company.
ARCHITECTURAL: Frank Wisdom – no report
MVCC: Brian Applebury
Burch will get a monthly list of events to Kim, if he forgets; she can
call to remind him.
PRESIDENT’S REPORT: Bill McLaughlin
on Lot #348 – Unpaid Dues
on Lot #189 – Tenants. The owner states that the lease will be
up in April and then he can remedy the problem. It was decided to table the problem
of complaint concerning Common Grounds, was addressed under that report.
on Driveway Curbs – black rubber or Concrete. No changes to our policy will be made at
ADJOURNED: 8:50 p.m.
Minutes prepared by Cheryl Havener