MERIDIAN VALLEY MAINTENANCE ASSOCIATION
MONTHLY BOARD MEETING MINUTES
January 5, 2011
CALLED TO ORDER BY
PRESIDENT Bill McLaughlin at 5:00
p.m. at his home.
ATTENDANCE: Bill McLaughlin, Jan Lewis, Dale Mjelde, Mike
Rucker, Frank Wisdom, Barb Farley, Bob Steiner, Brian Applebury, and Cheryl
Guest: Jim Schack
MINUTES: Approved as written
REPORT: Mike Rucker
provided of the 2011 MVMA budget; month-by-month for the year and December
budget vs. actuals.
gave Bob Steiner a copy of the 2011 MVMA budget, as approved at the annual
meeting, to be posted on the website.
a recommendation from Jim Shack for rebalancing the investment
account. The recommendation
compares favorably with the MVMA investment policy guidelines as
summarized below. With the board’s
approval, I will instruct our account-holder at Edward Jones
accordingly. Thanks also to Peg
Steiner for her work with Jim to rebalance the account.
investments: 61% vs. 60 ± 3% with the remainder in bonds, TIPS & cash.
Foreign equities: 14% vs. 15 ± 3%
Small to mid cap equities: 19% vs. 15 ± 3%
Large cap growth: 34% vs. 35 ± 3%
Large cap value: 36% vs. 35 ± 3%
Not to exceed 4% in any one stock:
Oracle 1.2%, Wells Fargo 1.1%,
Philip Morris 1.1%, Chevron 1.1%, . . .
Not to exceed 20% in any one
Industrial materials 17.6%,
Financial services 14.5%, Energy 11.5%, . . . Using the Morningstar star rating as a measure
of risk-adjusted return, all funds in the portfolio are 3 stars or better from
a possible range of 1 to 5 stars.
tax preparation is in the works at Shannon & Associates based on data
provided by Jim Schack.
- Had a
telephone conversation with the owner of Lot
7 about the status of the lot which is currently for sale. Discussion was held, a letter will be
sent in response to his questions.
COMMON GROUNDS: Barb Farley
- Bill McLaughlin
gave me a tour of the area.
to Trent Allen about meeting once a month to review the work being done.
SECURITY: Dale Mjelde
with the Guard’s computer. Bob
Steiner is working on correcting the issues.
- Due to
ice on the roads, the gates were posted open for a few days.
north gate was not closing; I was able to fix it.
reported problems on New Year’s Eve.
WEBSITE: Robert Steiner
Posted the December, Annual Meeting minutes and
MVMA 2011 Budget to the website.
Renewed the Norton Security Software on the MVMA
Will send out an e-mail to MVMA distribution list
reminding residents if they have not already paid their 2011 MVMA Annual dues
that they must be paid before January 31 in order to avoid a late fee penalty.
Have been working with Pacific Fire &
Security to get our system running properly.
We have been having virus and other troubles since early December. Two different vendors were called and did
some initial work, but did not totally fix the problem. I called PFS and with concurrence from Bill
McLaughlin asked them to come on site to fix the problems. They have been on site three times, actually
taking the computer back to their shop for some work. Virus protection was installed and they also
recommend a fire wall be installed between the two computers in the guard house
and also that the computer that runs the gate and camera software (RKP) be
restricted from any external internet access.
I told them to do this also. They
are supposed to return the computer with these “upgrades” on Wednesday. Kim reported that all seems to be functioning
ok. They also recommend that we
purchased 1 or 2 portable hard drives (cost about $80@) that can be used to
backup the computer. They also recommend
a specific backup software (Acronis True Image, cost
about $50.00). I am also going to
discuss (cost, advantages, etc.) with PFS software upgrade of the RKP software
and an annual maintenance contract.
FACILITIES: Jan Lewis
- There are
lights are out at the main entrance.
We believe Chris Rodwell has some replacement bulbs.
is fence repair needed in one area – the barb wire needs to be replaced.
- The are dead evergreens along the fence between the
power lines and the home on Lot 171. Barb will handle.
ARCHITECTURAL: Frank Wisdom/Barb Farley
letters were sent in November and three in December.
- The January
meeting will not be held until the club house re-opens. So far we have one request for the
month, which I will handle prior to the meeting.
MVCC: Brian Applebury
are tree limbs in the road near Lot 365 and debris near Lot
138. Barb Farley will handle.
Schack gave an update on the IRS audit.
Our attorney, Filmore Rose, has submitted a three page letter along
with documentation to the IRS, letter attached in file. The hearing or mediation date will be assigned
within the next thirty days. MVMA
was approved for the 501c4 status in 1975 then denied in 1995 appealed and
re-instated. We stress that we act
as a community.
PRESIDENT’S REPORT: Bill McLaughlin
is able to attend the Board dinner on be January 23rd.
Power called to return power to Lot
73. A contractor has requested
information about replacing the roof.
Premier Assets Services called and requested a detailed list of how
much is owed on the property.
Discussion was held, Mike Rucker will send the information
“Lear Car to U” entry system was discussed. We will not at this time make any
changes to our entry system.
attorney, Phil Mattern, has sent another letter to Mr. Garner’s
attorney. Hopefully we will hear
- Due to
vacations, the next Board meeting will be Wednesday, February 16th
at 7:00 pm.
ADJOURNED: 6:00 p.m.
Minutes prepared by Cheryl Havener