MERIDIAN VALLEY MAINTENANCE ASSOCIATION
MONTHLY BOARD MEETING MINUTES
February 16, 2011
CALLED TO ORDER BY
PRESIDENT Bill McLaughlin at
ATTENDANCE: Bill McLaughlin, Jan Lewis, Dale Mjelde, Mike
Rucker, Frank Wisdom, Barb Farley, Brian Applebury, and Cheryl Havener
Absent: Bob Steiner
Guests: Sara Davidson, Tom Sharpe, Jim Schack, and Jack
Sara Davidson shared her concerns about the renters of Lot #189. There is
the possibility that the renters have rented out a room. Our DORs do not allow a multi-family
home. Discussion was held concerning the
number of cars, gate remotes used, and the lack of yard maintenance. She was asked to send an email to Bill
McLaughlin so that he would have the issues in writing, he will then look into
Tom Sharpe is concerned about the large commercial truck
that intermittently is being parked on the street near his home. The driver had been spoken to by neighbors
and one of the neighbors subsequently was threatened by the driver. 911 was called and
Officer Wilson arrived, but the driver was gone. We cautioned everyone not to approach
him. If seen, call Kim at the
Guardhouse. Tom was also asked to put
his concerns into writing to Bill.
Jack Ottini shared information concerning the creek on hole #12. The project
will soon be sent out to bid. The job must
be done between July 1st and mid September or the project will wait
until next year. He also reported that
the City of Kent
does not want to get involved with the fence issue since it is private
property. Our lawyer will be contacted
again to see where we stand. It is
recommended that all seven owners and the MVMA Board should refute any claim he
Jim Schack reported that tomorrow he, Bill McLaughlin, Mike
Rucker, and Mr. Rose, our attorney, will meet with the IRS for a fast track mediation.
Discussion was held with a review of what we hope to accomplish. M/S/P for Bill McLaughlin, President, and
Mike Rucker, Treasurer, to have the authority to be able to negotiate in good
faith on behalf of the MVMA Board.
MINUTES: Approved as written
REPORT: Mike Rucker
- As of
Monday the 14th, 405 properties are paid in full. Four properties are unpaid for 2011 and
one or more prior years. Of the seventeen
remaining properties, verbal commitments for payment have been received
from all but six.
December, Wachovia Mortgage, a Wells Fargo company, purchased the house on
Lot #73 in a Trustee’s sale. Wells Fargo Home Mortgage, d/b/a
Premiere Asset Services is the Real Estate Owned servicing company for Lot #73. They
have paid the 2011 assessment for the property and finance charges for the
six months prior to the Trustee’s sale.
They have said that they intend to market the property.
copies of the budget vs. actual through February 15th along
with a summary of the budget by category; security, common grounds,
Jones has executed our requested trades to rebalance our reserve fund
investments in accordance with our investment policy guidelines. Initially, there was an error in the
number of fund shares bought and sold which was corrected in a discussion
with Dean at EJ.
damage: $390 premium
Guardhouse: $25K replacement cost &
Fences & Gates: $130K replacement
cost & $1K deductible
We need to make sure these values are
Equipment breakdown coverage with $1K
Liability coverage: $3,518 premium
aggregate limit of $2M, each occurrence limit of $1M
Medical for any one person $10K
Equipment practices liability: $10K per
Auto coverage: $1M limit with no
Coverage for driving own
or rental vehicle on behalf of the association.
Umbrella policy: $1K premium. Extends coverage on the
liability and auto policy by $1M.
Directors & Officers Liability:
$1,245 premium with an aggregate limit of $1M.
Defense costs for any legal actions are
included in the limit.
tax preparation is in process at Shannon & Associates based on data
provided in December. They expect
to complete the work in February.
sent to our accounting and legal firms, and the IRS as required.
FACILITIES: Jan Lewis
computer at the guardhouse, accessing the internet, has been taken to
InfoTech for diagnostics and repair.
Kim reported that the system was dropping out and going into “save
light bulbs around the flag are now working properly.
into the purchase of a small vacuum for the guardhouse in light of the
excessive amount of dirt in the computer.
at the eaves of the guardhouse have been replaced; a tool to facilitate
the exchange of the bulbs has been purchased for ease in
removal/replacement of bulbs.
Fence will be out this week to replace the broken top rail of the chain
link fence at the east side of the property.
gate outbound repair was done on Feb 14th following the failure
of a hydrolytic seal.
old storm overflow pipe from the Temple
needs to have rock built around the drain.
SECURITY: Dale Mjelde
issues at this time. The computer
is down and being worked on.
MVCC: Brian Applebury
MVCC would like to continue receiving the names of new residents to our
COMMON GROUNDS: Barb Farley
new common grounds maintenance contractor has submitted a report on his
progress. The report was read to
the Board, a copy is attached in file.
WEBSITE: Robert Steiner
Posted the January meeting minutes to the
Renewed the Norton Security Software on the MVMA
Sent out an e-mail to distribution list
reminding residents to pay their 2011 MVMA Annual dues before January 31 in
order to avoid a late fee penalty.
The gate and camera system are now functioning
well. Viruses were removed from the
computer and the software was reinstalled.
Virus software was installed and a firewall was installed to prevent
outside access to the computer. A
portable backup drive was purchased and installed. Kim has been using it on a weekly basis. The most recent problem is with the computer
that has resident records, visitor’s lists, etc. Kim was unable to boot the computer and it
was taken to a computer repair store in Federal Way that Jan recommended. Hopefully the problem will be taken care of
by the February Board meeting.
ARCHITECTURAL: Frank Wisdom/Barb Farley
- It was
discussed and agreed that since this is Barb’s first year on the
Architectural Committee, that she should be the Vice-chair rather than
Co-chair. An updated committee member list will be forwarded to Bob
Steiner for posting on our website.
member to the committee, Bruce Yahr, is
gathering information on roofing materials and will be reviewed by the
Architectural Committee at the next meeting. A list of approved materials
will be presented to the MVMA Board & then posted to website
letter was sent in January and seven have been sent in February.
issues with Lot #267 concerning a fence,
a certified letter was sent February 14th. If there is no response in 14 days, Bill
will contact our lawyer, Mr. Mattern.
not seen any changes on Lot #298, will
contact Mr. Mattern.
PRESIDENT’S REPORT: Bill McLaughlin
north gate was not working on Sunday; on Monday the motor was replaced.
- Lot #354 reported that tree roots are popping the
curb and street up. The owner of
the tree will be contacted.
#32 is getting a lot of water run-off; we will ask the City of Kent to check the
storm drain on 132nd.
next Board meeting will be Wednesday, March 9th.
ADJOURNED: 9:15 p.m.
Minutes prepared by Cheryl Havener