MERIDIAN VALLEY MAINTENANCE ASSOCIATION

MONTHLY BOARD MEETING MINUTES

August 10, 2011

 

CALLED TO ORDER BY PRESIDENT Bill McLaughlin at 7:10 p.m.

 

ATTENDANCE:  Bill McLaughlin, Jan Lewis, Dale Mjelde, Mike Rucker, Barb Farley, Bob Steiner, and Cheryl Havener      

Absent:  Frank Wisdom and Brian Applebury

Guest:  Jack Ottini

 

Jack Ottini reported that all the reflectors have been re-attached.  The creek project will be done next year.  The City plans on installing an 18” retaining wall on the edge of the wet lands on the homeowners side to prevent flooding this winter. A few legal issues must be worked out first.

 

PREVIOUS MEETING MINUTES:  Approved as written

 

TREASURER’S REPORT:  Mike Rucker

·       2011 Assessment Collection:  The Board is continuing action to collect from the one remaining privately held property with unpaid dues.  

·       Budget:  Provided copies of the budget vs. actuals through July 31st, copy in file.  Expenses for the past month have been tracking to the budget. 

  • Everyone should begin preparing their committee budgets for next year.

 

COMMITTEE REPORTS:

 

FACILITIES:  Jan Lewis

  • Working with Kim at gate to coordinate repair of inbound visitor and exit gate.  Repairs require a boom truck.  Scheduling to work around activities at the golf club. 
  • Additional quotes are being sought for repair of driveway/mailbox/tree at the Prien/Silliman property line.
  • Repair/replacement of north/south chain-link fencing open for further discussion, concerns raised last month over the need for expanded ‘security’ for residents/guests climbing over the fence, using the electrical control box for the gate entry system.
  • The painting and replacement of worn window coverings at the guardhouse will be scheduled for mid-September.
  • The skate board policy is still being worked on.

 

SECURITY:  Dale Mjelde

  • Skate boarders have been an issue.  They have been asked to stay off of the newly paved condo driveway – it is very hard to see them when backing a car out of the garage.  The boarders have also been seen being pulled by a car – in one incident, the child was identified and the parent was notified.

 

MVCC:  Brian Applebury – no report

 

COMMON PROPERTIES:  Barb Farley

  • Met with Trent and discussed a list of items that members have brought forward as concerns.  Trent promptly began work on the items and has brought them under control.  He plans to paint the speed bumps toward the end of August or beginning of September so they will be fresh and bright for the winter nights.  Trent also transplanted two large grass plants from a resident’s yard to the median strip at the north entrance.  Those plants are looking rather sickly at this time.  He will give them another two more weeks.  If they don’t improve, he will remove them.

 

WEBSITE:  Robert Steiner

·       Posted the July meeting minutes to the website.

·       Added two new residents to the e-mail distribution list.

·       Ran the virus software and defragged the MVMA office computer.

 

ARCHITECTURAL:  Frank Wisdom

  • Thirty-four letters were sent out in July.  So far this month, twelve letters have been mailed.  Most requests were for tree removal, re-roofing, and painting.

 

PRESIDENT’S REPORT:  Bill McLaughlin

  • Discussion was held concerning the unpaid dues for Lot 265.  Mike Rucker will send a letter.
  • Received an email from Lot #189 owner.  When the tenant moves out in April, he hopes to have the home sold or a new single family tenant; until then he will speak to the renter concerning the DORs and policies.
  • Everyone should be recruiting  potential Board members – we should try to have at least four homeowners to run for the two positions.
  • The next newsletter will be sent September 1st.  All articles should be given to Cheryl by August 20th. 
  • The next Board meeting will be at 7:00 pm on September 7th.  The Architecture meeting will be the same night but at 6:00 pm.

 

NEW BUSINESS:

  • There are a lot of cracks in the streets.  This repair should be included in the budget for next year.  After the city checks the storm drains for needed repairs; the cracks could be sealed by the same contractor.
  • Many curbs have grass growing in them, Trent will be asked to spray these areas.  Some of the larger gaps may need asphalt.

 

MEETING ADJOURNED:  8:10 p.m.

 

Minutes prepared by Cheryl Havener