MERIDIAN VALLEY MAINTENANCE ASSOCIATION
MONTHLY BOARD MEETING MINUTES
October 13, 2010
CALLED TO ORDER BY
PRESIDENT ED BANGSUND at 7:05 p.m.
ATTENDANCE: Ed Bangsund, Jan Lewis, Bill McLaughlin, Dale
Mjelde, Jim Schack, Frank Wisdom, Ryan Thrower, and Cheryl Havener
Absent: Bob Steiner
MINUTES: Approved as written
REPORT: Jim Schack
Profit and Loss Budget vs. Actual through September 2010 and The Long
Range Investments sheet was distributed for review. Discussion was held, copy attached in
- We are
on fast tracking mediation with the IRS.
- At the
beginning of this year there was one lot owner that had not paid
dues. We are looking at possibly
seven for next year.
- A spread
sheet will be e-mailed to each chairman for budget preparation. The proposed budget should
be ready for Board approval at the November meeting and mailed to the
membership by November 12th.
Audit Committee will be meeting soon.
FACILITIES: Bill McLaughlin
with the eight contractors bidding on the common grounds and outlined the
areas of responsibility. Discussion
was held concerning the submitted bids.
The committee has determined the top three bids. All three were discussed. M/S/P to accept the bid from Trent
Allen. Work would begin January 1,
2011. All contractors will be
Fence did the repair to the fence on 144th Street and
submitted the bill for $582.54. The
bill was given to the Landscape Contractor; he in turn brought a check
payable to the Fence Company. They
also replanted the area within two days of the fence repair.
homeowner of Lot 320, near the south gate,
reported that a street light was not working. PSE was called; it will be repaired
within the next week. (Pole#313883-167355)
Gate Control did maintenance on all gates around the first of October, the
north gate outgoing hydraulic pump failed within one hour after
maintenance. Guardian was out the
next day to replace the pump.
reported that the gate camera angle at the north and south gates needs to
be adjusted. It costs about $60 per
hour to have the technician come out.
He thought it would be about one hour to adjust both cameras.
Garner fence issue was discussed. A
letter will be sent from Demco, our lawyer, to their lawyer informing them
that we are moving the fence.
COMMON GROUNDS: Ed Bangsund
has made a good effort in trying to catch-up with the maintenance of the
common grounds; he has spent more time on site and has hired additional help.
144th will need extra work and plants; this will be budgeted
for next year.
SECURITY: Dale Mjelde
the site supervisor, called concerning Halloween. Discussion was held and determined that
a guard should be on duty at each gate from 5:00 pm until 10:00 pm.
MVCC: Ryan Thrower
is my last meeting; a new representative from MVCC will be assigned to
ARCHITECTURAL: Frank Wisdom/Jan Lewis
have been taken of the deterioration of the home on Lot
298. Discussion was held; M/S/P
that a letter from Demco be sent to the owner concerning the need of
repairs and general maintenance.
PRESIDENT’S REPORT: Ed Bangsund
hole work will be done in 2011. If needed, Craig Benson will help
sandbag near the homes.
was held concerning the current request for MVCC to host the 2012
Washington State Jr. Golf Tournament.
The Board has no issues with the request – parking should not be a
have been requested to install the Car2U gate opening system. More information is needed before any
determination is made.
signs are now allowed. They should
be removed 2 days after the election.
- The Sikh Temple parking lot project has
begun. The storm basin reservoirs are located on the Sikh property at the
corner of 133rd Ave S.E.
and Lot 213. The contractor will connect
the infiltration pond to an existing line coming from 132nd Ave S.E. He has also
agreed to install a separate detention pond emergency overflow
spillway which will divert the water away from any MVCC residences onto
133rd and into our existing storm water catch basins.
- M/S/P to re-paint the 25 MPH speed
letters on the streets near the three entrances.
member wants the gates opened with a telephone call – he was told this
will not be done.
problems with Contractor traffic for condos along hole
5 – issue resolved.
- Had a
telephone conversation with David Knapp from Sahalee
concerning our IRS audit. Their
homeowners association is very similar to ours. They have never been audited.
Back pressure testing and valve installation is completed.
was held concerning the five possible candidates running for the Board. Follow-up calls will be made.
MEETING ADJOURNED: 8:55
Minutes prepared by Cheryl Havener