MONTHLY BOARD MEETING MINUTES
December 8, 2010
CALLED TO ORDER BY PRESIDENT ED BANGSUND at 7:05 p.m.
ATTENDANCE: Ed Bangsund, Jan Lewis, Dale Mjelde, Jim Schack, Bill McLaughlin, and Cheryl Havener
Absent: Brian Applebury, Frank Wisdom and Bob Steiner
PREVIOUS MEETING MINUTES: Approved as written
TREASURER’S REPORT: Jim Schack
FACILITIES: Bill McLaughlin
COMMON GROUNDS: Ed Bangsund
SECURITY: Dale Mjelde
ARCHITECTURAL: Frank Wisdom/Jan Lewis
WEBSITE: Bob Steiner – abs. written report given
· Posted the November Meeting minutes and December Newsletter to the website.
· Send an e-mail which included an attached pdf file of the December Newsletter to the MVCC residents who had responded that they prefer/would be willing to receive the Newsletter electronically, either via a pdf file or off the MVMA website.
· Met with Kim and the computer repair service representative that had been called to fix the system crash. He spent about 2 hours on the system to remove any viruses, and other malware and all seemed ok when he left yesterday afternoon. I got a call from Kim this morning saying that the system had gone down again. She called the representative and he is working with her via the phone to see if the problem can be fixed. I talked to the gatehouse about 3:45 and the system is up and running. I will talk to Kim tomorrow. The malware protection we have is “freeware” and therefore does not automatically update with the latest protection. I recommend that we convert to an annual fee protection (about $30) and will include updates automatically. Discussion held, M/S/P to convert to an annual fee protection which includes automatic updates.
· Still working on backup system for gate house computer. Supposed to be a proposal and cost estimate for a backup system which I have not seen. The computer repair person recommended for what we have that we simply purchased an external hard drive with a USB connection to our computer and back up manually once a week or so. This should cost less than $100. I will check out this option with another computer service source. The other possibility is an online system such as Carbonite which automatically stores the data off site and if the system goes down the data is restored from the off site location. The cost for Carbonite is about $55.00 annually. Discussion was held, it was agreed that Carbonite seems to be the best option. Ed Bangsund will handle the problem with Bob Steiner.
PRESIDENT’S REPORT: Ed Bangsund
MEETING ADJOURNED: 8:25 p.m.
Minutes prepared by Cheryl Havener