MERIDIAN VALLEY MAINTENANCE ASSOCIATION
MONTHLY BOARD MEETING MINUTES
October 14, 2009
CALLED TO ORDER BY
PRESIDENT JACK OTTINI at 7:06 p.m.
ATTENDANCE: Jack Ottini, Terry Lavery, Ed Bangsund, Jim
Schack, Frank Wisdom, Bill McLaughlin, and Cheryl Havener
Absent: Ryan Thrower,
GUESTS: Nick Sutton, Bruce Yahr, Jim and Jeanne Strand
President Jack Ottini welcomed all
guests. All homeowners, along the fence
line that is being moved, have been contacted.
Jim and Jeanne Strand and Bruce Yahr attended this meeting to get a
better understanding of this project.
Discussion was held and all questions answered.
Nick Sutton, a security service technician, attended this
meeting to answer questions concerning radios for the security guards. Several options were discussed. His written recommendation along with the
options available will be sent to the Board.
MINUTES: Approved as written
REPORT: Jim Schack
- Current Profit and Loss Budget vs. Actual through September
2009, Edward Jones Summary of Assets, a list of checks written in September,
and account statements from First Savings Bank Northwest showing the
opening of new savings and checking accounts was distributed for
review. Discussion was held, copies
attached in file.
thank you to all committee chairs for their work on the budget. A review
of the budget was discussed. More
money is needed for the long range plan.
A finalized budget will be emailed to each Board member soon. At the next meeting the budget will be
ready for Board approval and mailed to homeowners.
thank you to Bob Steiner for handling the replacement of the “mother
board” on the office computer.
COMMON GROUNDS: Ed Bangsund
will continue with possible subcontractors into 2010.
is the season for leaf clean-up.
fence area for planting of shrubbery.
water from main and north gate planter sprinkler systems.
preliminary 2010 budget for Lands & Maintenance.
Ottini/McLaughlin on south fence modification effort.
will check into having the weeds killed and grass planted on vacant Lot 122.
SECURITY: Terry Lavery / Ed Bangsund
to speeding complaint by homeowner.
with Ottini to open gates during brief power failure.
received report concerning loud party, they were told to call the police.
truck had flat tire.
cable on site to “cold call” and was turned away at the gate.
hours of overtime were approved for Kim.
security budget is being worked on; March is when an increase in wages goes
into effect for the security guards.
- A new
security pick-up truck, to be purchase the first part of the year is
included in the budget; Dale Mjelde will get a bid from Ford. It was suggested that two snow tires,
which can be rotated with the original four tires also be purchased.
FACILITIES: Bill McLaughlin
1st, Lot 260 called about
moving fence back to property line, was handled.
8th, Lot 311 called about a
hole in the fence. The police cut
the fence to let canine chase a criminal.
We will repair.
a letter September 20th from the owner of Lot
158 requesting the removal of “Speed Bump” from in front of their
home. A map showing street bump
locations was distributed. Discussion
was held, a letter will be sent denying the request.
- A new
bid proposal from Quality Fence to move the fence back to property line on
lots 258 thru 263.
- The south out bound gate had a broken drive wheel –
Guardian responded and fixed. The
main gate resident gate was broken – Guardian called, the cause not known
at this time.
- Work is being done along the south side of Lots 258
thru 263. The original fence line
was installed 3’ to 6’ off the property line. Work to clean-up the property and remove
trees and brush has been completed.
The fence will be relocated to its proper place within the next
month. A surveyor will survey the
entire length of the property line.
M/S/P to re-bid the moving of the fence and that the cost should not
exceed $6,000. Jim Schack will
write a letter to the engineers and owners concerning the need to follow
plat procedures. Issues must be
revisited when concerning utilizing the storm drain, vacate the easement
to the survey line and access road – after the survey it must be re-plated
– the builder should move the fence over and PSE move the power line
should be made a condition of the plat.
Comcast cable box at SE 251st St and SE 251st Place
was damaged – it was reported to Comcast and they will fix.
Marter repaired the latch on door of gatehouse and fixed some loose
connections on the radio base station.
ARCHITECTURAL: Frank Wisdom
Committee Activity in September 2009 saw eleven approval letters sent to
our October 2009 meeting held Wednesday, October 7th the committee
approved eight requests with zero rejections.
activity appears to be slowing down as is normal for this time of year.
PRESIDENT’S REPORT: Jack Ottini
signs are ok as of October 13th. Very few signs were put up early; all
were taken down after a phone call.
residents have been contacted about running for the Board. All current Board members should ask
friends and neighbors to run.
has found that the dog at Lot 298 is gone
and the kennel cover has been removed.
The resident has not complied with all items requested by the
Architectural Committee. The
lawsuit is about the dog problems only, since these have been resolved, it
was M/S/P to terminate the law suit. Demco Law Firm will be informed.
Communications is repairing damaged cable in the area. Brian Applebury is getting information
on the location of conduit locations under road intersections so the cable
upgrade will be easier.
- Lot 164 will be sent a letter about tree pruning.
next newsletter will be mailed December 1st; articles should be
turned in by November 1st.
MEETING ADJOURNED: 9:25 p.m.
Minutes prepared by Cheryl Havener