MERIDIAN VALLEY MAINTENANCE ASSOCIATION
MONTHLY BOARD MEETING MINUTES
AUGUST 13, 2008
CALLED TO ORDER BY
PRESIDENT RON ARNTSON at 7:02 p.m.
Ron Arntson, Jack Ottini, Terry Lavery, Ed Bangsund, Jim Schack, Mike
McCarty, Bob Steiner, and Cheryl Havener
Absent: Ryan Thrower
Homeowner of Lot 216, attended the meeting to address a range of issues
concerning her property, her right of use of that property, and concerns over
what she feels has been a violation of her privacy. She
feels the guards have overstepped their bounds and have interfered with the
rental of her home. She explained
her relationship with the renters and could not understand why she was in
violation of the DOR’s and Policies. She
is in the process of relocating and needs someone in the home.
She said that she would no longer be living at Lot 216 beginning August
13, 2008. It was explained to her
that all homes in Meridian Valley must be single family dwellings. She was asked if her home was divided into separate living
areas – no clear answer was given. She
was told that it was security’s job to know who lives in every home.
She gave the Board the sheet listing the three new tenants for her home
– there were no license plate numbers on the form.
She has also received several letters of yard maintenance violations –
she claims that she is in the process of re-landscaping and re-roofing her home.
No request has been submitted for approval of a new roof.
The Architectural request form was given to her and she was asked to
return the completed request form to the Architectural Committee.
The hour of discussion covered many areas, she was asked to forward in
writing, specifically what she wants the Board to address and the Board will
respond to each item. We asked for her to forward her new address, once she is
MINUTES: Approved as written
Board members will not be able to attend the September 10th
meeting. Since we still have a
quorum, the meeting will be held as usual.
newsletter was mailed Monday and I received it today.
have tried to reach the homeowner of Lot #225.
They are not returning my phone calls. The Security truck has been parking on the street in
front of Lot #230. For the time
being this seems to be working.
REPORT: Mike McCarty
Profit and Loss Budget vs. Actual and Balance sheet YTD were distributed for
review. (Copy attached in file.)
Board feels the website is a very useful source of information especially
for the Architectural Committee. Everything
is well organized.
The upgrade will be completed by the end of August.
Signs have been power washed and painted.
The stone work should be completed by the end of next week.
The sign company is attaching the letters to the backboard Wednesday,
Thursday, and Friday.
Survey: Brian Applebury and I
surveyed our entire road system. No
major problems were found. He
suggested we get a bid from a local asphalt company to seal the localized
cracks and patch six small areas. The work would be done in 2009. Discussion was held, M/S/P to proceed with getting bids
for the needed patch work so that the money can be built into next year’s
budget. Brian also feels that
our roads are in excellent condition and should last 25 to 30 years before
any major work is required.
I spoke to two contractors about fixing the fence along 251st.
Only one is interested in doing the work, but only wants to work on
an hourly basis. He is trying
to find fittings that will match our 40 year old fence.
We may have to look at putting in all new fencing.
and storm drain hookup: A
meeting was held with a member of the Temple, a rep from their engineering
company, and three members of the MVMA Board. We gave them our list of items that needed to be agreed
on. I received two letters from
them agreeing to the items discussed. One
item is yet to be resolved. The
City of Kent is checking it out and will let us know.
We will also require them to sign a formal easement request with us.
month was mostly quiet.
new signs have been hung on the north and south gates.
were a few issues: a bonfire at
a residence, children playing on the golf course, parking permits, dog
excrement, and teenagers climbing over the fence.
Discussion was held concerning the parking permits – the vehicles
should be parked on the street for only 48 hours.
were seven approved projects – roofs, landscape, paint, and deck
lots were sent letters regarding mowing, trimming, and pruning.
#71 – the new home is on hold due to permit delays. No design changes from
the approved project, just issues with the City of Kent and Soos Creek.
Will probably seek an extension on the approval and begin
construction in the spring.
need to have a policy direction from the Board regarding the property owners
that do not respond to requests from the Architectural Committee.
Discussion was held, if no action was taken by the homeowner, a
second letter should be sent giving the owner thirty days to correct the
issues. If they choose to
disregard said items, the committee could chose to: de-activate the remotes,
fines, and/or a lien placed on the home.
Committee is feels that a simple “Cliff Notes” version of the
regulations and policies of the MVMA could be printed and sent to all
current owners or prospective owners through the real estate offices.
Discussion was held, this is a good idea and should be pursued.
mowing and pruning continues.
signs have been painted/primed in anticipation of the new face lettering.
Benson with the use of a backhoe will clean up and remove cemented
light boxes at the main gate.
on 240th (east of north gate) requested help on their driveway visibility.
Joe’s Tree Service pruned and chipped up lower branches of
overgrown firs. Requires some
additional clean up and minor landscaping.
Tree Service for BPA removed trees and blackberries at 144th S.E.
pruned back photinia, anticipating/hoping for rapid re-growth.
He will also plant some small cypress and finish with bark.
old rhododendron and pruned shrubbery for better visibility at 256th gate.
Arntson and Mike McCarty will be leaving the Board next year.
Vicki Jackson and Quinten Lee are working on recruiting a slate of
nominees. Jim Schack is considering the Treasurer position.
was held concerning the issues raised by our guest.
Ron, Jack, Jim will contact our attorney.
We will respond to the written statement when it is received from the
#73 is in need of yard work. It
was decided the Homeowner’s Association will pay for the yard maintenance;
we will try to be reimbursed.
Minutes prepared by Cheryl Havener