MERIDIAN VALLEY MAINTENANCE ASSOCIATION
MONTHLY BOARD MEETING MINUTES
APRIL 9, 2008
CALLED TO ORDER BY PRESIDENT RON
ARNTSON at 7:09 p.m.
Ron Arntson, Jack Ottini, Terry Lavery, Ed Bangsund, Mike McCarty,
Bob Steiner, and Cheryl Havener
Absent: Jim Schack, Ryan Thrower
MINUTES: Approved as written.
email was received asking to produce a homeowner flyer.
Discussion was held, there is no interest at this time.
REPORT: Mike McCarty
Profit and Loss Budget vs. Actual, Balance sheet YTD, and the Edward Jones
March statement was distributed for review. (Copy attached in file.)
received two NSF checks; we are handling.
dues are not received by April 30, 2008 a lien will be placed on Lot 73.
Ryan Thrower – no report.
card reader and posts have been removed at the main gate.
This will allow better access for large vehicles, preventing the
gatehouse from being hit.
of the radios quit working. It
was taken to the repair shop on Monday.
chair in the gatehouse had two broken wheels; they have been replaced.
street sweeper has been scheduled for the end of April.
still needs to be done on reflectors, a couple of signs, and some asphalt
patch work. Warmer weather with
no rain will help get these items finished.
was an attempted home break-in – police were called.
with Pierce County Security to discuss the 2008 budget.
Discussion concerning this meeting was held.
A letter from Pierce County was distributed for review, copy attached
in file. A wage increase was
approved for Security Supervisor Kim Sharrrah.
burned home on Lot 307 was demolished.
and a bobcat have been sited by homeowners.
the new security system has been installed we have had fewer vehicle
break-ins and the police are patrolling more often.
Jim Schack – written report distributed.
projects approved last month, four were re-roofs with CertainTeed
Presidential TL asphalt shakes.
Lot 71: After a number of
meetings with neighbors (Vagen, Harris & Hebeler as well as MVCC) and a
presentation to the Architectural Committee, the Everard’s received
approval for the layout of the proposed home. Specifically we approved the encroachment of the home
into the 30’ golf course set back. We
approved the height, the design look (Mediterranean), and the scheduled 10
to 14 months beginning with demolition in June 2008.
The plan has been discussed with all affected neighbors.
and yard waste container screening inspection is continuing and will likely
result in 10 to 15 letters going out in May to those who have not complied
with the regulation after having fair warning in the newsletter.
committee will be reviewing approved products on our asphalt-roofing list.
Landscaping – Plants have been replaced in the North entrance
divider. The photinia has been
trimmed along the 5th fairway. The
ditches inside and outside of the fencing have been sprayed with herbicide.
The mowing and trimming has started on ~ 10 day cycle.
A new lamp has been ordered for the main entrance planter.
Front Entrance Signage – Jack Ottini, Ryan Thrower, Craig
McCrone, Craig Benson, and Ed Bangsund met at the front entrance on March 19th,
to assess the sign issue. We paced
off the right-of-way distances, along with viewing the sighting angles and
distances for Meridian Valley traffic entering the widened 132nd Ave.
S.E. It was immediately apparent,
that to erect a new sign (s) accommodating the possible 132nd
modifications, there would be a major cost associated with tree, street light,
and fire hydrant removal, as well as possible infringement on homeowner’s
properties. This is in addition to
the new signs at 12K each. We
agreed as an interim solution, to investigate repairing/upgrading the existing
lighting and developing a false front with new lettering, using the existing
concrete markers. Discussion was
held; more information is needed before a decision will be made.
homepage has been updated replacing the old gate card/remote policy with a
new policy statement for remotes and combining the Regulations document.
There were some changes in the original policy statement (April 2,
2003) that should be approved by the Board. The new Access policy statement
is a combination of the previous policy and the regulations document.
Main Gate policy was also revised removing all references to the use of gate
access cards leaving only a reference to remotes.
updated Remote Request Form was added to the downloadable forms webpage.
Also the Guest List Form used by Security was also added to the page
as well as a revised Absence (vacation) Form.
The Board needs to verify that the current forms are still needed and
draft policy statement for Roofing Materials has also been put on the MVMA
homepage. A few changes were
made from the original draft and what was placed on the web.
The changes are marked on the document returned to the Architectural
was held; the changes are to be reviewed by the Board members.
The changes will be voted on at the next meeting.
of Monday April 7th, fifty-eight remotes have been exchanged.
All units have been checked at least three times at both gates.
Fourteen were found to work and forty-six are to be exchanged.
Pacific Fire will work on adjusting the range for the remotes.
The information is being transferred into the new computer system.
There are still some minor glitches to be worked out.
letter concerning property easement was sent to the Temple, copy in file.
Board is to consider leaving all remotes to 24 hour access; discussion will
be held at the next meeting.
an effort to locate the owner of Lot 73, we followed up with a contractor
that performed maintenance on the pool, but learned nothing.
They indicated that they would inform the mortgage company of the
deterioration of the home.
Minutes prepared by Cheryl Havener