MERIDIAN VALLEY MAINTENANCE ASSOCIATION
MONTHLY BOARD MEETING MINUTES
OCTOBER 10, 2007
TO ORDER BY PRESIDENT DALE MJELDE at 7:10 p.m.
Dale Mjelde, Jack Ottini, Terry Lavery, Jan Lewis, Mike McCarty, Ron
Arntson, Bob Steiner, and Cheryl Havener
Guest: Sarah Davidson
MINUTES: Approved as written
REPORT: Mike McCarty
Profit and Loss Budget vs. Actual and Balance sheet YTD were distributed for
review. (Copy attached in file.)
Valley Country Club has changed providers for their DLS internet connection.
The new provider is Eschelon. This
change necessitated a new e-mail address for MVMA.
The new e-mail address if firstname.lastname@example.org.
An e-mail was sent to the resident e-mail distribution list with
notification of the e-mail address change.
An announcement should also be included in the next Newsletter.
working on an update of the roofing materials currently approved for
installation in MVCC. I hope to
have a page that lists the approved materials and an address and lot number
of a home using the specific approved material.
Also need to update the Roofing Materials Policy once the Board
approves an amended Policy.
problems reported with fences, street lights, or street signs.
Gutters and storm drains were inspected.
Four residents were asked to remove ground cover from gutters. We need to replace twelve storm drain covers with a new
design that accept more water. This
will reduce most of the flooding during heavy rain.
However, leaves must be removed.
The new lids will be installed in low areas on our road system.
Discussion was held. M/S/P
to purchase the storm drain covers for approximately $1,150.00.
City of Kent will inspect our storm drain system in October 2008.
At that time we will be required to clean out and repair any damage.
The bill three years ago was $10,500.00. This should be considered when forming the budget for
next year, there should not be as repair in 2008.
14th the north exit drive wheel drive became loose.
The green box lock would not open – the lock was repaired.
The spring on the drive wheels was fixed the same day.
1st the main inbound guest gate was hit by an unknown vehicle.
The drive pin was sheared. Reported
and fixed on the same day.
1st the inbound north gate would not close properly, it works
slowly, reported and fixed the same day.
4th the inbound north gate was closed for the day to fix the
in-ground guide rail. A sign was put up on the gate October 1st
to notify residents.
8th the north exit would not work with remotes.
Guardian was called and fixed the same day – do not know the cause
of the problem.
street sweeper has been contacted and will sweep our streets one or two
times in the next two months.
reflectors on the roads will be replaced a.s.a.p. – depending on the
SECURITY: Terry Lavery & Dale Mjelde
- A contractor’s truck parked at Lot #363 was stolen, otherwise a quiet
Jan Lewis & Terry Lavery
quality and thickness of shingles has been changing due to the costs of
petroleum. We are re-looking at our restrictions in thickness, weight, and
50-years to life warranty policy. Don’t
want a 3-tab spec look.
Landscaping plans for Lot #132 are still being worked on – there is
concern for high plantings in the backyard.
clean-up of leaves and the pruning of trees and shrubbery continue.
large trees were removed form the area of the south gate.
of the main island sprinkler system will be done by Malone Landscaping
within the next two weeks.
was held concerning the security system. M/S/P to purchase the AWID security
system. Dale will call and
place the order. A committee of
Terry Lavery, Jack Ottini, and Ron Arntson will form a timeline for the
implementing of the system. Discussion
was held, M/S/P to proceed with the purchasing and installation of video
surveillance system up to $22,000. plus tax.
overview of tonight’s meeting with our Edward Jones representative was
verbally given to the Board. Minutes
of the meeting are attached in file.
Financial Sub-Committee, Ron Arntson, Peg Steiner, and Jack Baush, will
draft a MVMA Policy Statement for allocating the percentage of money that is
to be invested in bonds, international stocks, high and low risk
investments, etc. A report will
then be given to the Financial Committee.
The Board will receive their finding at the November meeting and at
that time determine where the 2006 and 2007 long range contribution will be
invested. They will also be
updating the Long Range Plan, the biggest concern being the cost to re-pave
the road system.
a meeting on the gates systems. Very
Jack decide on the best storm drain covers to recommend purchasing.
Minutes prepared by Cheryl Havener