MERIDIAN VALLEY MAINTENANCE ASSOCIATION
MONTHLY BOARD MEETING MINUTES
NOVEMBER 14, 2007
CALLED TO ORDER BY
PRESIDENT DALE MJELDE at 7:00 p.m.
Dale Mjelde, Jack Ottini, Terry Lavery, Jan Lewis, Mike McCarty, Ron
Arntson, Bob Steiner, and Cheryl Havener
Guests: Jack Baush and Peg Steiner
MINUTES: Approved as written
REPORT: Mike McCarty
Profit and Loss Budget vs. Actual and Balance sheet YTD were distributed for
review. (Copy attached in file.)
allocation to the Long Range Fund will be done in November – approximately
$135,000. for 2006-2008.
MVCC Representative to MVMA Board
article will be included in the upcoming Newsletter updating the community
of the MVCC remodel and inviting residents who are not members of MVCC to
come to the club for a meal. A
coupon will be included in the Newsletter that will give a 20% discount to
any non-MVCC member resident who takes advantage of this invitation.
MVMA Investment Policy Statement will be put on the MVMA web site as soon as
the Board adopts it. The Access
Cards/Remotes Policy statement will probably need to be revised also.
street sweeping will be done on Monday, November 19.
ten storm drain lids have been replaced.
Marter is helping with the remodeling of the counter and storage area inside
the gatehouse prior to the installation of the new security system.
- I am
working with the Fire and Police Departments to upgrade the system they use
to enter our property. IT will be integrated with our security
Terry Lavery & Dale Mjelde
update for the Speakeasy phone system was distributed – copy in file.
incident report summary was distributed – copy in file.
Jan Lewis & Terry Lavery
Architectural Committee has been getting information on the new roofing
materials and has, as yet, not made any changes to our policy.
new residence on lot 132 is almost complete, they anticipate moving into the
home mid December or January.
307 house fire was caused by a heating light element that was left on –
the owner is working with the insurance company. Jan will write a letter asking for an update on the
and debris cleanup continue as we move thru the fall season and the recent
of main island sprinkler system has been completed.
dead pine tree in the north island will be removed and replaced with an
of dead or dying shrubbery along the perimeter road across from the fourth
fairway will begin next month.
trade-in and purchase of a new security truck was discussed, a new truck
would cost approximately $14,500 the trade in worth $2,000.
Possibilities include the purchasing a new truck, a smaller vehicle
like Craig Benson uses on the golf course, or use the Patrol service and buy
none; no decision was made at this time.
M/S/P for $15,000 for a new truck be included in the proposed budget.
Rugg property was discussed, five of the seven owners are aware of what the
builder wants to do – it has not gone to the City of Kent.
An adjustment to the fence will be needed
Baush and Peg Steiner distributed the proposed Investment Policy Guidelines
– Peg gave an overview and discussion was held.
M/S/P to adopt the presented Guidelines with the exception of a few
changes as marked on the copy attached in file.
The policy will be retyped and issued to the Board.
Peg will review this policy with our Edward Jones representative.
Thanksgiving bonus was discussed for the Security Guards.
M/S/P to give the four guards a bonus and to accept the hiring of a
veteran guard at 50 cents more an hour.
was held as whether or not to issue “memory sticks” to non-residents –
we will wait until everything is up and running before making this decision.
was held concerning the possible closing of the Fire Station just outside
phone book system was down again at the guardhouse. Two computers will be kept in the gatehouse – one for
administrative type items and the other for security gate information.
was discussed and decided to ask Vicki Jackson if she would be willing to be
trained on the new computer security system. A complete time line for installation is still unknown
at this time.
new gate entrance systems are still being worked on.
The remote system and video may be in place before our annual
regular meeting of the Board will move to December 5th and the
Annual Meeting will be held on Tuesday December 11th.
dinner finance meeting was held on November 10th.
Our monies have been growing with Edward Jones.
has been made for the budget estimates from each chair – to be given to
Mike McCarty as soon as possible.
Minutes prepared by Cheryl Havener