MERIDIAN VALLEY MAINTENANCE ASSOCIATION
MONTHLY BOARD MEETING MINUTES
DECEMBER 5, 2007
TO ORDER BY PRESIDENT DALE MJELDE at 7:05 p.m.
Dale Mjelde, Jack Ottini, Terry Lavery, Jan Lewis, Mike McCarty, Ron
Arntson, Bob Steiner, and Cheryl Havener
MINUTES: Approved as written
REPORT: Mike McCarty
Profit and Loss Budget vs. Actual and Balance sheet YTD were distributed for
review. (Copy attached in file.)
Cabinet and counter remodel was completed.
Two new chairs were purchased to replace the broken chairs.
Insulation has been added around the doors.
All our roads were cleaned two weeks ago.
The six loads were dumped into the MVCC dumpster along with material
cleaned up from the Common Grounds by Chris Rodwell.
We will pay a
share of the cost for the dumpster pickup.
Additional reflectors for the roads have been purchased and will be
installed as weather permits. The
City of Kent 6-year road program booklet has been published.
A copy will be in our office for review.
Two heavy rainstorms this month caused no problems.
The new drain covers worked well – only nine drains had to be
cleaned off last Monday morning.
The north exit gate has had phantom problems twice this month.
They quit working, we can’t find the problem, we open the gate, we
come back later, turn the switches on, and the gate works fine.
The temporary remotes on the card readers at the south gates were
stolen. Better tamper proof
units were installed. We will use these until the switch over to the new
system. The south exit gate
card reader was hit by a vehicle. The
gate was open during the day, until it was fixed on Tuesday.
and Ice: The north and south
gates will be posted open for residents during slippery weather.
The hill at the main gate may be blocked off – Drive slowly!
Terry Lavery & Dale Mjelde
– Jack Ottini relieved Kim at the Main gate for two hours while she
received training from Pacific Fire & Safety.
Marter installed new cabinets and hardware in the gatehouse.
– Complaint from neighbor outside MVCC about dog constantly barking.
– A resident requested a “do not allow access” to a young driver due
to aggressive driving while on site.
– A pizza driver incident was discussed – incident report on file, the
company was notified and the company will handled.
– Pacific Fire & Safety informed Jack Ottini that they had conducted
tests on the memory sticks. In
their testing they determined that the memory sticks only worked
approximately 50% of the time. This
presents a major concern to the MVMA Board.
We called an on site meeting with Pacific Fire & Safety on 11-27
to present their findings. In
addition, the readers have to be installed at a height of 7’0” – this
height is a concern due to vandalism issues.
Jack and Terry discussed that the installation of the access
equipment needed to be delayed until January so that information/research
can be done.
– A meeting was held with Pacific Fire & Safety regarding our new
memory sticks at the Gatehouse. In
attendance Lavery, Ottini, Mjelde, Kim, Rick & Nick.
Also went to the south gate to visually assess the location of card
readers and trenching for the cameras.
Jan Lewis & Terry Lavery
have had requests for new roofs, tree removal, and the up-grading of secured
of the landscaping on Lot 132 has been completed.
A crane will be used to plant five large trees in the back.
trimming of the hedge row pyramidalis has been completed at the north gate
and debris clean-up has been completed after the recent storm.
dead pine tree in the north gate island has been removed and will be
replaced by a similar species.
dead photinia along the perimeter road across from the fifth fairway will be
replaced by pyramidalis.
was held concerning the purchase of a new security truck.
M/S/P to try the security patrol driver from Pierce County Security
for two to three months. If
this does not meet our needs; a security truck will be purchased.
budget proposals were presented, copies in file. Discussion was held.
The budget which includes money for the purchase of a truck and no
dues increase will be presented to the General Membership for approval.
- A lengthy discussion was held concerning the security system.
M/S/P to wait until further information concerning the capability of
the memory sticks is determined. When
this information is received, the Board will at the next meeting, make a
decision on the use of the memory sticks, stickers, and/or remotes.
Fire Station closing was discussed, at the last meeting, will not happen in
2008. The Kent Fire Chief will
possibly meet with the Board in February.
of the letters on the signs at the north and south gates have come off.
New signs will be ordered from Zumar.
votes for the election will be counted Monday beginning at 11:45 am by Jack,
Mike, Dale, and Cheryl.
General Meeting Agenda was distributed and approved.
south gate fence on side of gate needs to be looked at for repairs – Jack
will check it out.
was held concerning Pierce County Security’s cost increases – Terry and
Mike will schedule a meeting with Pierce to review concerns.
to give an end of the year bonus to the security guards and office manager.
Minutes prepared by Cheryl Havener