VALLEY MAINTENANCE ASSOCIATION
GENERAL MEMBERSHIP MEETING
DECEMBER 11, 2007
CALLED TO ORDER:
7:30 p.m. by President Dale
homeowners were present providing a quorum for the meeting.
OPENING REMARKS FROM PRESIDENT:
Residents in attendance were
welcomed and thanked for their attendance at the Annual Meeting.
The Board members were introduced.
MINUTES OF THE DECEMBER 12,
2006 GENERAL MEETING:
It was moved, seconded, and passed to
dispense with the reading of the 2006 Annual Meeting Minutes and accept the
minutes as submitted.
- The new homeowner’s office is completed; residents
were told where it is located.
- A special thank you to Peg Steiner, Jack Baush, and
Ron Arntson for formulating a Long Range Investment Policy.
- I also want to thank the Nominating Committee -
Quentin Lee and Vicki Jackson.
- Now for the reports.
Please hold all questions or comments until after all the individual
chair reports are given.
- This is my first year as chairperson of Security.
Having served on the Board for 2 ½ years previously, I didn’t
realize the amount of work that this position entails.
My predecessors, Dale Mjelde and Bob Bowen, have spent countless
hours doing this job and giving me very large shoes to fill.
I would like to take this opportunity to thank two people that helped
me with this position. Without
their help, I would not have been able to complete this job.
Dale Mjelde, in addition to his duties as President, helped me with
the north gates. When they
needed a kick, he was there to administer it.
Jack Ottini in addition to his duties as head of facilities, helped
with the south gates. He was
often up at 4:00 am to open the gate when it encountered issues. We have a first class security staff that is anchored by
Kim Sharrah, the site supervision. We
are very fortunate to have Kim because she is very passionate about her job
and MVCC/MVMA. We have had
minimal personnel turnovers this year and it shows in the complements we
have received from our residents. Kim
has also been integral in the implementation of our new security system.
- At last year’s annual meeting, we, as a Board,
advised the membership that we had looked at and were going to install a new
security system, with new access controls and surveillance cameras at the
gates. The contractor we choose
was Pacific Fire & Safety out of Seattle.
We told you that we would install this system in 2007.
Dale Mjelde and Mike McCarty had done a lot of research to come up
with the right system, the right price, and right contractor.
Had I known that these three rights actually make a left, I would
have not accepted this position. Seriously,
before we signed the contract with Pacific Fire & Safety, we continued
the research phase with this project and met with and had many discussions
with the contractor. Trying to
iron out all the pertinent details. We
also had some residents come to our monthly meetings to express their
concerns and suggestions for and about the system.
We listened very carefully and took all their ideas and suggestions
under advisement. It was then
that we chose the mission statement that as the MVMA Board, we wanted
“security over convenience”.
- As was mentioned in the December newsletter, “by the
time you read this newsletter, most of the components for the new security
system will have been installed.” The
operative word here is most; we have a new computer, new DSL lines, new
modems, new software, data entry of some of the resident’s information and
fabrication is progressing for the installation of the cameras and lighting
at the gates. We did have a
concern about the reliability of the “memory stick” for the access part
of the system. This part of the
system requires a “reader” (passive) and we were concerned about the
manufacturers recommended high (seven foot) for installation of this reader.
This height makes the reader in reach for vandalism. With this new system we want at least a 95-98%
efficiency rating up-front before we proceed with this passive system and as
an alternative to a new remote (active) system. We have delayed the installation of the access portion
until January 2008. I would
also like to take this opportunity to thank Vicki Jackson in advance for her
gracious offer to oversee the computer system and software in the guardhouse
and to make sure we do not fall behind on updates and become outdated in
equipment and software. Vicki
is also assisting in data entry of the new information you will be asked to
- This fall we had a house fire which totally destroyed
the house on lot #307. The
house fire was determined to have been caused by a bathroom heat lamp that
was inadvertently left on. Hence
the fire was mostly in the ceilings and roof of the home.
The Kent Fire Department did an excellent job of containment.
No one was injured or any adjacent property damaged.
- One of the privileges of the security job is reading
the daily reports generated from the guardhouse. What I notice the most when I read these reports is the
number of garage doors that are left open every night.
We average 5-6 per night. This
leads me to my concluding statement. Even
though we are trying to install “security over convenience” and the
crime inside the gates is a fraction of that outside, we need the assistance
of every member of the community in using common sense. Close your garage doors, lock your cars, do not leave
items of value in your car that is left outside overnight.
Stop lines and speed bumps have been painted.
Missing reflectors are being replaced (ongoing).
Stop signs and posts are repaired when damaged.
Ten storm drain covers have been upgraded with bigger grates.
One storm drain was rebuilt.
The entire storm drain system will be inspected by the City of
Kent in late 2008. We will clean and repair any problems.
The road surface is in very good condition.
Four small areas will be fixed this spring.
Inspection by Brain Applebury went well.
Our overlay is ten years old. We
should be able to get another 25 to 30 years before a professional new overlay
Street lights are checked twice a month and any problems are
called into Puget Power.
The street sweeper cleaned the road system at the end of November.
Chris Rodwell cleaned the streets after the fall storms.
No problems with the fences. There is a possible problem along the S.W. side with the land
clearing going on, it will be monitored.
- Guardhouse: The
guardhouse was painted to match MVCC colors.
Miscellaneous items were repaired during the year.
The remodel of the counter and storage area was just finished. This gives the guards more room when the computer for
the new security system is added. New
insulation is being added around the doors.
- Gates: The
first eight months of this year, the gates worked fine.
The last four months have not been fun.
The current computer problems will decrease significantly when the
new system comes on line. Other
issues have caused problems with the north and south gates.
We have worked on each problem as quickly as possible. Pacific Fire & Security has worked hard on our old
system while working on installing the new system.
Guardian Security still works on problems that are mechanical or
hydraulic related. There have
been few problems in that area. We
have been unable to find any company that can do all the work on our gate
- The Police crime report for our area was shared.
- A copy of the City of Kent’s six-year road program
is on file and available for review in the Homeowner’s office.
- The possible closing of the Kent Fire Station near
Meridian Elementary will not take place in 2008. The fire chief is willing to meet with the Board to
- Bowen and Janie Scarff were recognized as one of the
original founders of Meridian Valley.
- A special thanks to Jim Marter who is able to fix any
problem that comes up for the Facilities Committee.
GROUNDS: Ron Arntson
- The Common Grounds include the three gate area
islands, the property between our perimeter fencing and the city streets,
the east perimeter along 144th Avenue S.E., the island in the
cul-de-sac on the west end of 142nd Avenue S.E., and the west
perimeter along 133rd Avenue S.E.
- Our key focus in the last year has been:
The main gate island – which has had a sprinkler system and a
landscape lighting system installed.
The removal of some of the dead, dying, or leaning trees along the
perimeter road and south gate that posed a safety issue or a hazard to our fence
The ongoing clean-up/pruning that is done throughout the year by
There are some dead or dying shrubberies (primarily photina) along
the perimeter road across from the 4th and 5th fairway
which will begin to be replaced in December.
The winterization of the main island sprinkler system has been
completed for the season.
Overall the appearance of our common Grounds reflects the quality
of the community in which we live.
MVMA WEBSITE: Robert
- The MVMA website is a functional website that contains
readily accessible information of importance to the residents of Meridian
Valley. The website includes:
Names, phone numbers, and e-mail addresses of the Current Board
and Architectural Committee members.
Minutes of all Board Meetings and the General Membership meeting
for the past 2 years.
MVMA Newsletters for the past 2 years
Board passed policies on Access Cards/Remotes, Driveways,
Landscape/Lawns, Main Gate Access, Playground Equipment, Parking, Private Sales,
Roofing, Satellite Dishes, Signs and Traffic Control.
The recently adopted Investment Policy Guidelines are also on the
DORs and MVMA By-Laws are downloadable in pdf format from the
MVMA also maintains an e-mail distribution list of residents so
that announcements (security/safety issues, special announcements) of more
immediate importance to residents can be received quickly.
Currently 248 different residences are on the e-mail distribution list
and another 25 listings that are duplicates.
E-mail addresses are not shared with other groups and mass e-mailing to
residences is kept to a minimum, at most one per month.
If you are not currently on the distribution list, I encourage you to add
your e-mail address. If you change
your e-mail address, or no longer want to be on the distribution list, please
let us know.
MVCC REPRESENTATIVE TO THE MVMA Board: Robert
- The job of the MVCC Representative to the MVMA Board
is to represent the interests of the Meridian Valley Country Club at the
MVMA Board Meetings. In most
cases the interests of the club and the homeowners are similar.
- For those residents who are not members of the club,
you can see the fabulous 6.6 million dollar renovation that the club
competed in 2007. This lovely
remodeled clubhouse is a wonderful facility for social and golfing members
of Meridian Valley. If you are
not currently a member of MVCC, on behalf of the club, I encourage you to
consider membership. There are
several golfing memberships for sale. Social
memberships are also available. To encourage non-members residents to consider joining
MVCC, the club is offering a 20% discount dining certificate for non-member
residents who dine at the club during the month of February 2008.
The certificate and more information on this offer was included in
the December 2007 Newsletter. Disregard
the incorrect date of February 2009 on that coupon.
- As in past years, the Architectural Committee was busy
responding to one-hundred- eighty requests for additions, alterations,
and/or improvements of the homes in our community.
Of the one-hundred-eighty requests, one-hundred-seven were approved,
two rejected, and one letter of apology was sent (we had the wrong lot
number). Seventy requests
required additional information and clarification. For the most part,
letters of concern regarding yard maintenance were graciously accepted and
- Requests have included additional square footage,
replacement with upgraded of doors and windows and the replacement of roofs.
Recent changes in marketing efforts from roof manufacturers have
caused the Committee to revisit the term “architectural” when referring
to roofing material. The
Committee adopted several years ago a tri-level architectural roof as the
minimum standard for composite roofs.
- Recent weather patterns have continued the requests
for tree removal.
- Due to significant weather delays, the new home at the
18th tee is not expected to be finished and the owners moving in,
until after the first of the year.
- The home that suffered a house fire this fall has been
deemed an “accidental electrical fire” by the Kent Fire Department.
The owners are awaiting approval from the insurance carrier before
demolition can begin. The
listing agent for the home (it was on the market at the time of the fire)
reported this week that the demolition is expected to take place within the
next ninety days.
- I thank the Committee – Terry Lavery, Randy
McClaflin, Frank Wisdom, Jeff Korn, Marisa Connors, Trisha Lavery, Lyn
Payton, Mike McCarty, Stewart McDonald, Mike Rucker, and Sarah Davidson –
and the community for the opportunity to serve
TREASURER’S REPORT: Mike
The details of the budget were presented followed by discussion
and questions from those in attendance.
It was moved, seconded, and passed by a voice vote to accept the
2008 MVMA Budget with annual dues of $700.00.
President Dale Mjelde opened the
floor for questions.
FROM THE FLOOR:
- Most questions
concerned the Security System, why it has taken to long, what kind of entry
will be used and how reliable it is. Views
ranged from trust the Board to make the decision, let’s vote right now,
and a motion to allow immediate family members, care givers, and car pools
gate passes – voted down. The
Board explained their research process and their desire to have “security
over convenience” and the need for real time information to the
- The Board will
“test” the memory stick system for its dependability.
In January the decision will be made and gate access implemented.
The system that will be used must have a high dependability ratio.
- Concern over
the maintenance of Lot 73 and whether the association should hire someone to
maintain the yard and place a lien on the home.
A lien can be done if it is not in foreclosure – which it appears
to be in. The Board will try to
make contact with the owner and mortgage holder.
REPORT ON ELECTION OF NEW BOARD
- Ron Arntson thanked everyone for attending the meeting
and presented the out-going Trustees Dale Mjelde and Jan Lewis with a gift
from the Association.
- Ron Arnston thanked Del Bradshaw, Ryan Thrower, Ed
Bangsund, and Jim Schack
for running in this year’s election.
- Next year’s new Board members are Ed Bangsund and
- After a short recess for the Board to select its new
president, it was announced that Ron Arntson will serve as the President of
the Board for 2008. Jack Ottini
– Vice President and Facilities, Ed Bangsund – Common Grounds, Jim
Schack – Architectural, Terry Lavery – Security, and Mike McCarty –
ADJOURNED: 9:35 p.m.
Minutes prepared by Cheryl