MERIDIAN VALLEY MAINTENANCE ASSOCIATION
GENERAL MEMBERSHIP MEETING
DECEMBER 11, 2007

CALLED TO ORDER:  7:30 p.m. by President Dale Mjelde

ATTENDANCE:  Fifty-five accredited homeowners were present providing a quorum for the meeting.

OPENING REMARKS FROM PRESIDENT:  Dale Mjelde

Residents in attendance were welcomed and thanked for their attendance at the Annual Meeting.  The Board members were introduced.

MINUTES OF THE DECEMBER 12, 2006 GENERAL MEETING:

It was moved, seconded, and passed to dispense with the reading of the 2006 Annual Meeting Minutes and accept the minutes as submitted.

PRESIDENT’S REPORT:  Dale Mjelde

COMMITTEE REPORTS:

SECURITY:  Terry Lavery

FACILITIES Jack Ottini

Ø                 Stop lines and speed bumps have been painted.

Ø                 Missing reflectors are being replaced (ongoing).

Ø                 Stop signs and posts are repaired when damaged.

Ø                 Ten storm drain covers have been upgraded with bigger grates.

Ø                 One storm drain was rebuilt.

Ø                 The entire storm drain system will be inspected by the City of Kent in late 2008. We will clean and repair any problems.

Ø                 The road surface is in very good condition.  Four small areas will be fixed this spring.  Inspection by Brain Applebury went well.  Our overlay is ten years old.  We should be able to get another 25 to 30 years before a professional new overlay is required.

Ø                 Street lights are checked twice a month and any problems are called into Puget Power.

Ø                 The street sweeper cleaned the road system at the end of November.  Chris Rodwell cleaned the streets after the fall storms.

Ø                 No problems with the fences.  There is a possible problem along the S.W. side with the land clearing going on, it will be monitored.

COMMON GROUNDS:  Ron Arntson

Ø                The main gate island – which has had a sprinkler system and a landscape lighting system installed. 

Ø                The removal of some of the dead, dying, or leaning trees along the perimeter road and south gate that posed a safety issue or a hazard to our fence line. 

Ø                The ongoing clean-up/pruning that is done throughout the year by Chris Rodwell. 

Ø                There are some dead or dying shrubberies (primarily photina) along the perimeter road across from the 4th and 5th fairway which will begin to be replaced in December. 

Ø                The winterization of the main island sprinkler system has been completed for the season. 

Ø                Overall the appearance of our common Grounds reflects the quality of the community in which we live.

MVMA WEBSITE:  Robert Steiner

Ø                Names, phone numbers, and e-mail addresses of the Current Board and Architectural Committee members.

Ø                Minutes of all Board Meetings and the General Membership meeting for the past 2 years.

Ø                MVMA Newsletters for the past 2 years

Ø                Board passed policies on Access Cards/Remotes, Driveways, Landscape/Lawns, Main Gate Access, Playground Equipment, Parking, Private Sales, Roofing, Satellite Dishes, Signs and Traffic Control.  The recently adopted Investment Policy Guidelines are also on the website.

Ø                DORs and MVMA By-Laws are downloadable in pdf format from the website.

·         MVMA also maintains an e-mail distribution list of residents so that announcements (security/safety issues, special announcements) of more immediate importance to residents can be received quickly.  Currently 248 different residences are on the e-mail distribution list and another 25 listings that are duplicates.  E-mail addresses are not shared with other groups and mass e-mailing to residences is kept to a minimum, at most one per month.  If you are not currently on the distribution list, I encourage you to add your e-mail address.  If you change your e-mail address, or no longer want to be on the distribution list, please let us know. 

MVCC REPRESENTATIVE TO THE MVMA Board: Robert Steiner

ARCHITECTURAL:  Jan Lewis

TREASURER’S REPORT:  Mike McCarty

·        The details of the budget were presented followed by discussion and questions from those in attendance.

·        It was moved, seconded, and passed by a voice vote to accept the 2008 MVMA Budget with annual dues of $700.00.

President Dale Mjelde opened the floor for questions. 

QUESTIONS/COMMENTS FROM THE FLOOR:

REPORT ON ELECTION OF NEW BOARD MEMBERS:

MEETING ADJOURNED:  9:35 p.m.

Minutes prepared by Cheryl Havener