MERIDIAN VALLEY MAINTENANCE ASSOCIATION
GENERAL MEMBERSHIP MEETING
DECEMBER 12, 2006
p.m. by President Jack Ottini
Forty-nine accredited homeowners were present, which along with ten
signed proxies provided a quorum for the meeting.
OPENING REMARKS FROM
PRESIDENT: Jack Ottini
were welcomed and thanked for their attendance at the Annual Meeting.
The Board members and Office Manager were introduced and thanked.
Board member gives whatever it takes to get things done.
This is not a rubber stamp – both sides of all issues are
discussed. It has been my
pleasure to work with this Board and I look forward to 2007.
are sign-up sheets in the lobby for several 2007 committees. There is one
vote per household. Please hold
all questions and comments until after the reports are given.
MINUTES OF THE DECEMBER 13, 2005 GENERAL MEETING:
was moved, seconded, and passed to dispense with the reading of the 2005
Annual Meeting Minutes and accept the minutes as submitted.
noted in the December Newsletter, for the most part things have gone pretty
well for this year. The
“Drug Bust” was a big item that fortunately for us, could not have
turned out better, especially for neighbors that had issues with them.
We also had a home burglary that turned out to be an “inside
job”. This brings us to the
contractor “Paradise Roofing”. This firm is no longer permitted to do business in our
community. They have not
fulfilled four contracts that they have made with residents, which are in
fact already paid for. So be
careful selecting the firms who you contract to do your remodels and
repairs. Don’t be hesitant
about checking with us to see if we have information that would advise you
as to whether the firm is reputable or not.
but not least, I cannot end without closing remarks on speed limits and stop
signs. These limits are here
for this community’s safety and well being; please try to remember that
the next time you’re driving.
Valley Maintenance Association will be provided a new office in the New Golf
Shop. It will be located on the
top floor on the north end of the building. Entry will be through the side door in the northeast
corner of the building. While
the clubhouse remodel is in process, the MVMA Office will be temporarily
housed along with the MVCC Office in the Golf Training Room of the New Golf
Shop. This is on the top floor
of the Golf Shop. Access to the
MVMA Office will be through the top-level front door of the Golf Shop
building. MVMA will move into
the new office upon the completion of the remodel, currently targeted for
early May 2007.
previous host of our MVMA website, MyTown discontinued service this year and
we had to find a new host. Fortunately,
Meridian Valley Country Club agreed to host the MVMA website on the server
that currently hosts the MVCC website.
This made the transition to the new website easy and at no cost to
MVMA. The URL of the MVMA
website is http://www.meridianvalleycc.com/mvma.
As before, much of the content on the website if listed as private
and you will need to provide a username and password to access this
information. The username is: mvma
and the password also is: mvma.
website contains monthly Board minutes, newsletters, forms that can be
downloaded, contact information for Board and Architectural Committee
members, the DOR’s, and By-Laws.
also maintains an e-mail distribution list of residents.
Currently about 60% of the residents in MVCC are on the distribution
list. Maintaining the list is a
constant problem as residents move in and out of the community and also
change e-mail addresses. It
would be most helpful if you would keep MVMA apprised of any e-mail address
changes. The e-mail
distribution list is for MVMA business only and the list is not available to
anyone other than the MVMA Homeowners.
The December Newsletter Website report indicates how you can verify
if you are currently on the distribution list and if not, how you can have
your e-mail address added to the list.
road system, streets, and stop signs, streetlights, reflectors on the
roadway, and the storm drain system are all in good condition.
boundary fence is OK, but we need those residents who live along the fence
to notify the Guardhouse or me if they see any damage.
gate system worked well this year with very few breakdowns.
What few breakdowns we had, were fixed within two days. At times when your gate cards or remotes don’t work,
it is usually a computer problem, which we fix as quickly as possible.
is some repair work to be done on the gates in early 2007.
The main exit gate needs work on the hydraulic system. The north gates need work on the wheels and gate track
Guardhouse has a new air conditioning unit.
Several other repairs were done on the building during the year.
was not a fun month. The leaves
fell during a short span of cold weather, only to be followed by very heavy
rains. Trying to keep the
drains open was a big job. I
appreciate those of you that helped clean the drains.
Then the snow came. We
followed our normal procedure by opening the north and south gates and
closing the hill at the main gate. Craig
Benson’s crew, from the golf course, sanded the steep hills and the
three-gated areas. There were a
couple of problems, but we survived.
the first of December, the street sweeper went over our road system and
removed over 15 cubic yards of debris.
A couple of areas were missed and Chris Rodwell will clean those.
special thanks to Craig Benson and his crew for their work.
Also to Jim Marter for his help in fixing anything that was broken.
Terry Lavery & Janet Lewis
is gratifying to see many of my neighbors take the time out of busy
schedules to attend this meeting. It
has been my privilege to serve as your Architectural Co-chair with Jan
Lewis. I have really
appreciated her assistance. I
would also like to thank our Board for their support, advise, and some cases
their attendance at some addition “town hall” meeting we had this past
– seemed to be either the year of the tree removal (30+) or re-roofing
(15). Either way it definitely
was a very busy year for the Architectural Committee.
We had over 204 requests from our residents: 139 approvals, 12
rejections, 30 violation notices, 18 yard maintenance notices, and 2 thank
you letters. Last year we sent out 123 letters.
last year’s meeting I spoke about the “Cycle of life” with-in Meridian
Valley and that there is only one vacant build able lot left.
We had our first demolition and construction project.
What a magnificent home has arisen on that lot.
We have had our second one this year. Our unusual weather has delayed that project, just like
it has done to the construction and remodeling of our club house.
The club house is the third demolition and construction project we
have seen. There will be one
more starting in the spring of 2007. The
Architectural Committee has given their approval in conjunction with the
involvement and approval of their immediate neighbors.
a great segue for me to thank this year’s members of the Architectural
Committee. If you are in the
room could you please stand and be recognized by your neighbors for your
dedication, diligence, and hard work at making this the finest community in
which to live: Randy McClafin, Marisa Connors, Jeff Korn, Trish Lavery,
Stuart McDonald, Mike McCarty, and Frank Wisdom.
year we had 30 condos/houses change hands – our welcoming committee was
chaired by Jan Lewis and assisted by Jan Viall, Jan Drake, and Craig McCrone
addition to the two new homes being built we have some outstanding
landscaping, new additions, and renovations started and completed this year.
These projects have been a source of astonishment and awe as we
drive, walk, or play golf past them. Each
and every one of them adds to the ambiance of this community.
would like to thank all of you that wrote letters, drew drawings, provided
samples, called, or e-mailed this committee with your upcoming and often
urgent requests. I would also
like to remind you that in order for the committee to review any of your
exterior projects, we have to have plans or drawings with dimensions,
colors, material, and samples. This
gives us all the information required to make decisions and come to a
mutually agreeable outcome so that you can start and complete your project
landscaping of the islands at our three entrances was accomplished this
spring along with an irrigation system and lighting system, which was
installed at our main gate islands.
of our irrigation system took place in November.
trees deemed hazardous were removed from the slope of the hill adjacent to
the roadway on the east side of 144th.
Landscaping is in the process of replacing some of the dead plantings that
were covered under their warranty.
our record rainfall and high winds, Chris Rodwell has been busy these last
couple of months with leaf control and unplugging storm drains.
for 2007 will include the re-barking of the common areas on 256th
adjacent to the south gates and tree pruning and /or the removal of trees on
REPORT: Mike McCarty
will soon be sent out for our taxes to be prepared.
There will be an in-house audit.
copy of the proposed budget for 2007 was available for review, copy in file.
The details of the budget were presented followed by discussion and
questions from those in attendance. It
was moved, seconded, and passed by a voice vote to accept the 2007 MVMA
Budget with the annual dues of $700.00
REPORT: Jack Ottini
to no volunteers to run for the Board, Terry Lavery and I, Jack Ottini, will
remain on the Board for another term.
Sharrah, the site security supervisor, was introduced and thanked for all
her hard work.
Temple, outside our gates, wants more parking. As yet, permits have not been applied for; there will be
a formal hearing. 132nd
Avenue will be upgraded to five lanes – this will affect their request.
feel that Meridian Valley is the best living area in south King county.
It has been my privilege to serve on your Board as we work to achieve
floor is open for questions.
FROM THE FLOOR:
were many questions concerned security.
An explanation of the system the Board has looked at, was shared with
everyone. The new system would
give better control over who is allowed in.
There are currently 1,673 access cards/remotes in use.
The new system would not allow autos to program a remote into the
car. An alert would be sent to
the guard if there is a tailgate entry and they do not have the entry stick.
The Board, at this time, will continue to research other systems to
find the best one for our community. Concern
over the break-in was shared. The policy concerning whether to keep the gates open or
closed when broken was reviewed.
Temple was discussed. They have
asked for more parking - if this is
granted, a retention pond will
be required. They may also
connect into our storm drains. Kent
has also monitored the noise level.
fact that no one new ran for the Board was discussed.
Vickie Jackson and Quentin Lee volunteered to be on the nominating
committee next year.
were made concerning the maturing of many trees, roofs, and fences (privacy
on the streets continues to be a concern.
The Security patrol looks for open garage doors, cars that are
illegally parked, and any unusual behavior.
Ottini thanked everyone for attending the meeting and presented Terry Lavery
with a gift from the Association.
Minutes prepared by Cheryl Havener